Klarity Migrates From Rillet to Campfire to Accelerate Close Times and Unify Financial Operations

Campfire

Team

March 03, 2026

Accounting General Case Study

Learn how Klarity manages global financial operations without adding headcount using Campfire’s AI-native ERP.

3 days to close books (vs. 10 on Rillet)
80+ hours saved monthly
2-person team managing global financial operations

“Having evaluated Everest, Campfire and Rillet — which even housed our revenue sub-ledger — we chose Campfire. The advanced AI capabilities and product velocity match our ethos and pace of growth, with the added benefit of extensive financial metrics, high-touch support, and a clean UX.” — Libby Francke, Accounting and Finance Leader at Klarity

About

Klarity is an AI transformation enablement solution that simplifies accounting and financial reporting across a global workforce platform. By turning static documents into verified data, Klarity gives finance and legal teams the accuracy and visibility they need to scale faster and drive organization-wide change. Klarity has processed over 144,000 documents and saved 35,000 hours of manual work for leading customers like DoorDash, CrowdStrike, and Zoom.

Challenge

Modernizing Financial Operations and Unifying Global Entities

Since launching in 2017, Klarity has processed millions of documents monthly for enterprise clients. After transforming contract analysis and revenue recognition across its customer base, Klarity was ready to modernize its own financial operations.

Klarity operates across two geographies: a U.S. headquarters and an India entity. Finance and Accounting Lead Libby Francke managed the U.S. function with just one other team member. At the same time, accounting for Klarity’s India entity was handled by an external provider in a completely separate system.

This arrangement was effective during initial growth phases. But as Klarity scaled, the U.S. team’s lack of direct access to India's books led to multi-day delays during consolidated reporting. This gap limited visibility into day-to-day operations.

Meanwhile, Klarity’s U.S. tech stack had become increasingly fragmented, with operations running through multiple platforms. While each served a distinct purpose, the tools had limitations and couldn’t sync information. “Every system created its own workflow,” Libby explains. “Our two-person team had to connect each one manually.”

QuickBooks streamlined basic accounting, but lacked dimensional reporting to track profitability across product lines. Salesforce held critical contract data, but didn’t integrate with accounting systems. Across finance operations, procure-to-pay activities ran on three different platforms, while revenue recognition lived separately in Rillet.

To manage coverage across each entity, Klarity relied on third-party bookkeepers to process transactions, reconcile accounts, and prepare reports. This approach enabled Klarity to focus on product development, but each handoff between systems added time to the close. Leadership received critical metrics — like CAC, burn multiple, and sales efficiency — days after month-end.

As Klarity entered its next phase of growth, the finance foundation needed to evolve. Existing systems left the team dependent on repetitive processes, like pulling budget details and non-GAAP metrics from spreadsheets and digging through the general ledger to complete variance analyses and accrual calculations.

To identify growth drivers and allocate resources effectively, Klarity required deeper visibility into performance, including real-time, dimensional reporting that unified every entity and workflow. That shift would make it possible to bring third-party operations in-house and automate tedious workflows.

With those priorities in mind, Klarity evaluated multiple platforms. When the team discovered Campfire's AI-native approach to financial operations, the alignment was immediate.

“With the India entity in a separate system, a lean in-house team, and manual reconciliation across disconnected systems, close delays were unavoidable. And every delay meant leadership was steering the business with last week's numbers.”

Solution

An AI-Native ERP That Consolidates a Lean Financial Operation

Before implementing Campfire, Klarity independently laid the groundwork for a fast, seamless rollout. The team refined its Salesforce instance and consolidated expense management from three platforms into Ramp. With these foundations in place, Campfire could immediately connect to clean data sources, enabling real-time contract flow from Salesforce and unified spend visibility from Ramp.

To accelerate onboarding, Klarity also used its own platform to document workflows across U.S. operations, the India entity, and third-party bookkeepers. Using this documentation, Campfire mapped out configuration requirements like approval workflows and departmental cost allocations, shortening the implementation timeline from weeks to days.

Once live, Campfire unified Klarity's U.S. and India entities into a single system. Financial data flows automatically across geographies, and close tasks run in a single platform. This eliminated Klarity’s dependence on third-party bookkeepers and replaced multi-day entity consolidation with real-time data transparency.

Campfire's dimensional reporting also makes it easy to track profitability by product and service line. With these insights, Klarity makes decisions about resource allocation and growth investments based on live financial data.

Campfire also accelerates routine workflows that once took hours. Now, these tasks happen through conversational prompts with Campfire's AI, Ember. Instead of calculating accruals manually, Libby's team can ask Ember questions like, "What's our three-month average spend with our legal counsel?" From there, Ember analyzes transaction history and suggests journal entries for immediate review and posting.

Variance analysis works the same way. What once required digging through the general ledger begins with a simple question, like, "Why did marketing spend increase 30% this month?" Across use cases, Ember provides Klarity with instant, contextual answers.

Plus, Campfire's revenue recognition module replaced Rillet entirely. Allocations run automatically, eliminating the need for manual monthly entries. Meanwhile, non-GAAP metrics like CAC, burn multiple, and sales efficiency moved from spreadsheets into real-time dashboards alongside budgets, giving Klarity continuous visibility into company-wide performance.

“Campfire’s impact was immediate: faster closes, cleaner data, and a finance function that could finally operate at the same pace as the rest of Klarity.”

Results

Faster Close Times, a Unified Finance Stack, and Real-Time Financial Visibility

With Campfire, Klarity transformed its finance function from reactive to predictive. What once required multiple systems, external providers, and weeks of reconciliation now happens automatically in one unified platform.

3 days to close books (vs. 10 on Rillet)
80+ hours saved monthly
2-person team managing global financial operations

Looking ahead, Klarity sees Campfire supporting them through continued growth — without adding headcount. The platform’s weekly product updates and fast iteration cycles keep it evolving in step with Klarity’s needs.

And that responsiveness defines the partnership. “I can reach John, the founder, whenever I need to," Libby notes. When Klarity makes a feature request, Campfire often ships it within a week — a pace that mirrors Klarity’s own approach to development.

“Campfire gave Klarity the visibility, automation, and momentum to drive the finance function with the same AI-first discipline driving its product and customers.”